Advocacy & Accountability for Shady Cove

Advocacy & Accountability for Shady CoveAdvocacy & Accountability for Shady CoveAdvocacy & Accountability for Shady Cove
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Advocacy & Accountability for Shady Cove

Advocacy & Accountability for Shady CoveAdvocacy & Accountability for Shady CoveAdvocacy & Accountability for Shady Cove
Home
Latest Updates
  • Breaking News
  • Elect New Leadership!
  • Interim Admin Resigns!
  • City Council Reporting
  • Collusion Allegations
  • Advocacy for City Hall
Audit and Finances
  • Overview of Problems
  • Auditor Ltr 1 - Dec 8th
  • FY2023 Audit Report
  • Bank Reconciliation Fails
  • Padding Salaries
  • PERS and IRS Problems
  • Budgets from Thin Air
  • Sting with Fees
  • Surplus Funds
Help w/ Audio Recordings
Prior Research
  • Municipal Water
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  • Home
  • Latest Updates
    • Breaking News
    • Elect New Leadership!
    • Interim Admin Resigns!
    • City Council Reporting
    • Collusion Allegations
    • Advocacy for City Hall
  • Audit and Finances
    • Overview of Problems
    • Auditor Ltr 1 - Dec 8th
    • FY2023 Audit Report
    • Bank Reconciliation Fails
    • Padding Salaries
    • PERS and IRS Problems
    • Budgets from Thin Air
    • Sting with Fees
    • Surplus Funds
  • Help w/ Audio Recordings
  • Prior Research
    • Municipal Water
  • Home
  • Latest Updates
    • Breaking News
    • Elect New Leadership!
    • Interim Admin Resigns!
    • City Council Reporting
    • Collusion Allegations
    • Advocacy for City Hall
  • Audit and Finances
    • Overview of Problems
    • Auditor Ltr 1 - Dec 8th
    • FY2023 Audit Report
    • Bank Reconciliation Fails
    • Padding Salaries
    • PERS and IRS Problems
    • Budgets from Thin Air
    • Sting with Fees
    • Surplus Funds
  • Help w/ Audio Recordings
  • Prior Research
    • Municipal Water

Budget Committee Discussions About Surplus Money

City Leaders Were Made Aware of Surplus Funds

We warn you there is a lot of material on this page to scroll through. 


We will show that in budget committee meetings (on 4/15/25, 4/29/25 and 5/6/2025), there were multiple times when excess funds in the City's bank balances were discussed.    Yet, we will show that -- in the final FY2025 budget -- the excess funds appear to have been withheld from the City's budget.  The official reason is that the City claimed information was too unreliable until the backlogged audits were completed.  




Excerpt of the FY2023 Audit, showing combined ending fund balances of $2.46 million (including $1.2M

Additional $1.5M for Shady Cove from RVSS Sewer Annexation

Discussion of the source of $1.5M from RVSS

Click to play the audio.    In this meeting the City Administrator publicly explains to participants how the City came to have an additional $1.5M from RVSS.   Source:  Budget Committee meeting, 5/6/2025. 

Listen to the Audio Discussion

Confirmation of $2.8M cash balances

Click to play the audio.    Discussion of large beginning fund cash balances, $120K in interest revenue, reporting of City's actual cash and investment balances totaling $2.8M

Audio Transcript

  

  

"So, going down, $1.8M, that’s what we’re saying is our beginning cash balance? "

 “Mhmm” 

 “Is that what we’re guesstimating was at the beginning of 2024? “

“Somewhere there has to be allocations to the SDCs and the streets” “I don’t know – because if you look at your street fund mayor the unreserved street fund balance is $817 thousand. So, we’re looking at $2 million (in unreserved funds). So, if you bounce to SDCs there’s another half a million in SDCs” “I know we don’t have that much money in the bank. We have $2.2M in LGIP, we have $600 thousand in Chase”.” So, those numbers don’t make sense to me, I think we have $1.5M floating” 

“We’re on the same page. “


  --------------------------------------------------------------------------------

Additional Context to this Transcript:  In this audio clip, you’ll hear a discussion about the beginning cash balances (from the prior year) for various funds in the FY25-26 budget. The fund balances were based on historical data which participants believe is unreliable. The prior year budget from FY24-25 was completed shortly after Administrator Parry was hired, and it was based on historical budget numbers that the previous City Administrator used in earlier budgets.

What’s notable here is the very large beginning fund balances, which are so large as to seem almost unrealistic. However, the City Administrator sanity-checks the budget numbers by reporting the City’s actual cash/investment balances on-hand, which in April 2025 were approximately $2.8M.  


City Administrator discusses $1.8M in the General Fund

City Administrator discusses $1.8M in general fund

Click to play the audio.    Source:  4/15/2025 budget meeting.

Audio Transcript

  

In the above audio clip, the City Administrator explains to meeting participants that there is a $1.8M balance in the general fund, and estimates the City probably has $2M dollars floating somewhere.  The uncertainty is apparently due to the issues with the City's accounting ledger.


Transcript:  " So, and you will see in every one of these funds that there is uhm balance sheet availability for example the general fund we have a $1.8 million in the general fund” “I don’t know” “So I am estimating that we have probably about $2 million floating somewhere, I just don’t know where its at”  


Moving Money

Over $1.5M was sitting in checking

Click to play the audio.    City Administrator Parry states that she moved over $1M from the City's checking account to an investment account.

Additional Comments and Corroboration - Moving Money

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